What is transcription?

To put it simply, transcription means the conversion of speech to written/electronic text. The speech could exist in a recorded form like in the form of an audio/video or as a live, ongoing process.

Transcription involves taking the audible components and vocal elements from the speaker and precisely recording them in a documented form. In many fields, it becomes a raw necessity to provide with the written data of essential information. Such services are especially revered where information retention is needed, and vocal data has to be recorded for future references.

Who performs the transcription process?

The transcriberThe person behind the pen.

Law authorities and proceedingshealthcare proceduresmedicine industrystudent purposes and the educational fieldorators and speakersmarket researcherspodcasters, publicity coachesentrepreneurs, and authors; all of them require transcription services. Such proceedings are converted to text by the transcriptionist for use by other authorities. The transcription procedure is generally based on a pre-recorded vocal file. Even so, in some cases, the speech is directly composed of text at the time of speaking.

Today, transcription services could be charged in a multitude of ways:

  • Based on the number of words in the final text( per word basis).
  • Based on the duration of the audio/video clips, per minute / per hour basis.
  • Based on the average time to read the final text.

The requirements vary depending on the industry. By the industry standards, it takes about to an hour to transcribe 15-minute long audio. 

History of Transcription

History of recording texts varies in all the different parts of the world. We had Buddhist monks recording the precious advice and teachings of their spiritual leaders in leaflets. Kingdoms and empires marked important information like the amount of taxes, war tactics and as such in manuscripts. We had engineers recording the construction of sites and monuments; doctors and students jotting down the details of an ongoing surgery and human anatomy.

Back when the concept of digitalisation was still a distant thought, people had developed a simple mechanism to store important information. Court proceedings, education lectures, medical communication; all of them required to keep track and note the invaluable data. Obviously, due to technological restrictions, people had no way to record the data other than writing it down. This had laid the foundation of the transcription services we see today.

As you can see, whenever there was a need for storing information, transcription has existed. So did the need for translating the verbal communications, so that topics of great value didn’t face any lingual prohibitions. With limited technology, the job of a transcriptionist was a daunting one. They had to be present at the place of the event for noting down all the occurrences and communications. Not to mention, to keep up with the speed of the speaker and jotting all the points meticulously was an arduous task in itself. 

But as soon as, the humankind modernised, we came up with life-changing gadgets. Conspicuous to say, the future of transcription services was about to change.

With the ability to record and store ongoing live events and even the audios associated with them, revolutionised the transcription process.

The introduction of cassette tapes helped out the transcriptionists. They were able to record the scenarios, and suitably listen to it, rewind and fast-forward it; with all these added features, the precision to transformation to text increased. It also encouraged to smoothly convert speeches and audios to documents in a score of languages.

Today, sharing such video/audio clips can be done in an eyeblink. The transcriptionist can replay and pause the audio/video several times without any delay or hassle.

Hence, we have achieved new levels of accuracy and precision to pinpoint each detail and to convert them to texts conclusively.

Also, we have developed speech recognition technology which boasts of automatically converting speech to text.

Advantages Of Transcription Services

The actual advantages of an efficient transcription service could be brought out only by veteran transcribers.

In every industry, due to the involvement of multi-ethnic groups, communication could become haphazard. Thus essential information could not be interpreted due to verbal restrictions. In such scenarios, a transcriber having the genius of multi-languages and vocabularies is a must. 

One added advantage of transcription as to their digital counterparts is breaking the lingual restrictions. Just like subtitles, transcription service could provide the client with the translated text. Thus with a skilled and proficient transcriptionist, you can expect a comprehensive breakdown of the entire audio/video file into a cognitive language.

Native transcription has its own set of perks, which are relished throughout the verbal industries. 

The presence of strong accents and dialects is something quite prominent. Obviously, having a distinct pronunciation or thick voice is not unusual. Thus, in such scenarios having human expertise is the best option. Native speakers and experts easily understand such differences and provide terrific results.

Why choose a professional team for transcription services?

Transcriptioning is a complicated process and requires veteran personnel to achieve this feat.

With the evolution of speech recognition tools, the internet has flooded with speech to text operations. Google Translate is a prime example of this decent feature.

However, the accuracy of these softwares is often questionable. Not to mention, an organisation can’t simply trust their confidential data without any disclosure contracts, that many of these online portals lack.

Also, most of the audio/video clips provided contain a colossal amount of data. With so many different accents, dialects and inadvertent sounds, the recognition AI is unable to provide a reliable text.

Thus conspicuous to say, your institution should opt for a professional transcription team for the following reasons:

  • Unmatched Accuracy: The speech recognition tools have become a sensation, but they still lack utmost precision. Many audio/video files contain a variety of sounds. The speakers may use different dialects; the pronunciation might vary, and naturally, the use of local words exist. Such evident and general conditions are, in fact, very complicated for the tools to decipher. Hence human intervention is imperative. With a skilled team of transcribers and translators, you can expect unparalleled, authentic texts; translated in a multitude of languages for widespread use.
  • Easy on the pocket and conserves time: For any business or industry, tackling such requirements themselves could result in terrible results. Transcription is an intricated process. Without a proficient team, the organisation could suffer substantial losses both economically and on the time consumption front. Thus, it’s always lucrative to hire third-party groups for such purposes. With an efficient team, they deliver swift workarounds at very reasonable rates. They have the right equipment for analysing the media files. They possess the befitted talent-pool for identifying the speech and all the vocal elements. And finally, the expertise of master translators and interpreters, to provide a comprehensive approach to transcription.
  • Guaranteed Quality Work: By joining hands, with an established agency, the hallmark of excellence could be achieved in your projects. The trained teams have years of experience and are veterans when coming to an in-depth evaluation of media files. They also hold multiple inspection sessions to scour out any possible mistake. With strict eyes and proofreading, you can easily rely on the final documented record provided by the agency.
  • Reduces Workload: Most of the operating corporations are already dealing with multiple projects. Since the transcription process requires a great deal of dedication, it could pressurise the entire framework of your association. Thus outsourcing and depending upon separate dedicated teams for the task is the best choice. It vastly reduces the load on the system and also provided with a relaxed workaround to focus on other ongoing activities.
  • Confidentiality and Security: We can’t place our trust in every transcription service available online. With confidential data, we can risk losing it or even watch data abuse behind the scenes. With an established name, you can eliminate such risks. Non-disclosure agreements bound most of the official transcription agencies. Also, such corporations offer complete transparency to their clients. This ensures smooth reviewing and dedicated feedbacks to the project team. Moreover, such qualified platforms always keep the security of your files on their checklist. The entire file transfer protocol (FTP) is highly encrypted to prevent any loss of data. In this manner, you can expect no breach of privacy.

What is Transcription Services in Various Industries

As we have already covered in our previous blog about the basics of transcription and it’s processing; we will now indulge in the influence of this service over the lingual industries. If you haven’t read the first blog yet here you go.

Medical Transcription

Medical transcription involves the transformation of information provided by the hospital or the medical agency about the records of the patient.

These medical records may include:

  • Reports of surgery or medical checkup performed by the doctor
  • Prescriptions and take away notes for the patients
  • Discharge summaries and related queries
  • Medical history of the patient and past operations/surgeries
  • Medical Interviews held with patients for research purposes
  • Consultation with other medical facilities and further assistance from third-party practitioners.

As seen from above, it’s quite conclusive that transcription service has a paramount role in the health department. To avoid any lingual restrictions, the transcriber must be fluent in the targeted language and understand the local words and verbal elements of the incoming patients.

Since we are dealing with health reports and vital operations, it’s imperative that no error must occur. Even the slightest mistake could result in jeopardy and also harbour unwanted risks to the well-being of the patients. Therefore, opting for a professional team of medical transcription agency is the right call to make.

Advantages Of Professional Transcription Services in the Medical Industry

Outsourcing transcription teams for converting all sorts of medical communications has become a practical implication.

Not only it saves time and goes easy on the pocket, but the adept efficiency of a well-established agency is also something one can rely upon. With the inauguration of new medical facilities in the diverse regions of the world, we are looking at a comprehensive health support administration. We have a diverse group of patients to treat every day. To meticulously address a wide variety of cases and provide the best possible cures and solutions, we need arduous and passionate teams to work on the same.

1.Cost Productive

The prime advantage of hiring a third-party transcription service is it’s an economical choice in today’s time of soaring prices. If the complete procedure of checkups is too expensive for the patients to cope up, then the system fails altogether.

A straightforward way is to confide in external agencies that would do the same, at reasonable rates.

  • Reasonable and smooth per word/line structure
  • Adjustable staff rates
  • Manageable inputs in administrative and training areas
  • Satisfactory maintenance costs for digital requirements and equipment needs.
2. Better Quality Assurance and Improved accuracy

With a proficient team of veteran transcribers, executive class quality control and assurance is guaranteed. Such groups have dedicated numerous years to the field, which makes them the first choice for excellent results. 

  • Concise Proofreading to scour out any error
  • Editing at multiple levels and several teams for inspections
  • Miscellaneous inspection and review sessions for utmost accuracy
  • Native transcribers for capturing the precise elements from medical communications
  • Unparalleled workaround time with the highest mark of accuracy.

A qualified team for the transcription process delivers the perfect documented records in an acceptable timeframe. With native transcribers, strong dialects and accents could easily be deciphered and precisely jotted down. Additionally, a skilled transcriber is capable of adding pauses, full stops and required punctuations according to the context.

3. Lower Time investment in training, hiring and HR responsibilities

Human resources involved in healthcare accommodations and hospitals can dramatically reduce time and resources spent on training, hiring and maintaining staff.

Medical transcription services are required at a 24×7 basis, including on-demand and emergency room necessities. This would translate to higher maintenance costs and more work pressure on the existing teams. With a third-party agency, such hassles could be solved at very prudent rates. Reduced time and effort in training and hiring

4. More Accessibility

In this digital era, accessibility is an issue that is needed to be solved. With digitalised transcription services, the reports can be accessed long after the actual operations with the hospital.

A reputed transcription agency well preserves such records through layers of encryption and password protection. This allows access to even old documents, which might get lost over time. These can be securely shared over the internet to the required receiver.

Transcription in Academics

Education is yet, another domain that yearns for intensive transcription. Noting down all the crucial points during a live lecture is perilous and often cuts down the concentration of students.

With a well-documented report, the students can easily recall the concepts and improve their performance substantially. Not only for study sessions, but transcription also facilitates peer group sessionsresearch interviews and brainstorming sessions.

Academic transcription is incredibly essential for ESL Students; those students who have English as a Second Language. With veteran transcribers, the lectures can be meticulously transcribed and translated for multi-ethic students. With all the essential notes and lectures translated into their native languages, students can obtain the optimal grounds for learning. 

Academic Transcription benefits non-English students

Transcription in education is also hugely beneficial for students with hearing impairments, having a difficult time understanding the speech of the professors.

Some of the noteworthy benefits of transcription services in the education industry:

1.Conserves Time 

One of the most considerable advantages of outsourcing a transcription agency is that it saves a great deal of time. For students, it can save precious time that can be invested in other activities. The free tools on the internet can’t be trusted. Thus, with a professional team of transcribers, this feat could be easily achieved.

2. An asset to the learning schools

Reviewing transcribed seminars, notes, Q&A sessions are effortless and high in efficacy. Transcribed records could also be smoothly shared among peers without attending the actual sessions. Such documented notes can also be referred by those students having hearing problems.

Since these transcribed notes can be stored digitally, they can be viewed anywhere by anyone.

3. Excellent for online students

Numerous universities today encourage online lectures and sessions. However, those students who can’t attend the actual classes, miss on vital information and the invaluable experience of being taught by a good teacher. They also find it difficult to attend group discussions and auspicious guest lectures.

To tackle this, universities can form transcription groups via outsourcing external agencies. These transcription companies can prepare files for presentations, speeches, guest appearances, which can be circulated online. This is, in fact, a very organised and targeted manner of disseminating info to the online students.

4. Supporting Educators

Transcription services in the education sector, prooves benevolent to the teachers as well. 

  • It helps them to organise their ideas and concepts to be taught to the class.
  • Makes the feedback from the students (in a transcribed form) much easier to handle.
  • Teachers can provide with transcribed texts to better understand the topics being covered in the class.

Transcription services for Law Enforcement and Interviews

It’s not uncommon for the transcription agencies to work with official law practitioners and interviewers in various cases. Jotting down all the intricacies during a courtroom meeting, or in an intense interview is as vital as it gets. It becomes immensely essential to note down all the minor details in an interview, which could be used by other authorities for further investigation. What makes transcription services paramount in this field is the validity of the records and the interactions occurring between various parties of interest.

Miscellaneous topics requiring transcription services in law enforcement are:

  • Interviews (Recorded/live)
  • Statements from suspects, witnesses and victims
  • Reports from official authorities and on-site notes
  • Telephonic Conversations 
  • Recorded videos for proof and wire tappings
  • Jail Call Recordings
  • Interrogations of all kinds
  • Staff and Department Meetings
  • Investigations and findings of internal affairs

With an expert team, an organisation can pledge absolute confidentiality and faster workarounds. Handling such critical data is not something which could be expected from a novice agency. Such transcription services require utmost precision to jot down even the inadvertent words mouthed in a crucial interrogation.

Significant benefits of a professional transcription service provider:

1.Certified Agencies

Many of the agencies to take up such vital roles are often certified and have decades of experience. With the corroboration of an ISO certificate, you can expect a professional workaround.

2. Faster and Accurate turnarounds

We all recognise the importance of speed and accuracy in such crucial scenarios. The transcriber responsible for the conversion of interrogation must be top-notch. They must be adept in the language of the interaction and must know all the local slangs, words and phrases that are being referred. Speed is another feature to master that takes years to hone.

3. Reasonable Pricing

With such a demanding job, affordability is another aspect to consider. Outsourcing a transcription service is a budget-friendly option to consider. They provide the best services for the best value.

Prioritizing needs: Maintaining Confidentiality

The best aspect of a professional transcription team is that they pay heed to the secrecy of the projects and cases held by the law departments.

Keeping information private while fostering for executive class accuracy; are what such veteran teams aim for. 

They follow a stern chain of custody rules and regulations to deliver high-class intimacy. All the files and data related are viewed with the consent of the commanding authorities. Secured by the state of the encryption techniques, no breach of data is assured.